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Journals are used to transfer balances between nominal codes. They can also used to correct balances as they do not affect customer or supplier accounts.
Journal transactions are always posted with an equal value in the Debit and Credit columns, with at least one Journal Debit and one Journal Credit per journal posting. Because journals are posted in this way they cannot be deleted and must instead be reversed. For more information about this, please refer to How to reverse a journal.
Modules > Company > Journal Entry.
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Reference |
A reference for the journal, up to 30 characters. |
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Posting Date |
The date you want the journal to be posted on. |
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Balance |
Displays the difference between the debit and credit values for the journal. Tip: Before you can save the journal the balance must be zero. |
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N/C |
The nominal account you wish to be affected by this part of the transaction. |
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Name |
The name of the nominal account you have entered. |
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Ex Ref |
An additional reference to further identify the journal, up to 30 characters. |
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Dept |
The department number for the transaction. |
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Fund |
The fund for the transaction. Note: This option is only available in Charities. |
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Details |
A description for the transaction, up to 60 characters. |
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T/C |
The appropriate tax code for the transaction. |
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Debit |
Enter any debit value here. |
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Credit |
Enter any credit value here. |
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Save |
Save the journal. Note: You can only save a journal if the debit and credit values balance. |
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Discard |
Clear the information you have entered. |
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Memorise |
Use this to save the details you have entered, so you can reuse them later. |
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Recall |
Recall any previously memorised journals. |
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Print List |
Print the journal. |
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To Excel |
Sent the information to an Excel spreadsheet. |
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Close |
Close the Journal Entry window. |
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